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AXBRIDGE CAVING GROUP ANNUAL GENERAL MEETING

 

9 NOVEMBER 2003 AND 10 JANUARY 2004

 

As can be seen from the dates above the AGM was on two dates the reason for this will become apparent when paragraph 14 is reached.

 

AGENDA

 

1.      Election of Chairman for the meeting

2.      Apologies for absence

3.      Minutes of the AGM (2003)

4.      Matters arising from the Minutes of the last AGM

5.      Chairman’s Report

6.      Secretary & Access Officer’s Report

7.      Caving Secretary’s Report

8.      Treasurer’s Report

9.      Tackle Warden’s Report

10.  Journal Editor’s Report

11.  Librarian’s Report

12.  Rescue Co-ordinator’s Report

13.  Constitution Changes

14.  Election of Officers January 2004 to December 2004

15.  Subscriptions January 2004 to December 2004

16.  Any Other Business

 

Present: Alan Gray, Ian Mildon, Doug Harris, Paul Hodgson, Janna Cook, John Dobson, Elaine Johnson, Hugh Tucker, Colin Shapter, Dave Watts, Jo Lee, Keith Lee, Jason Nichols.

 

1.  ELECTION OF CHAIRMAN FOR THE MEETING

 

Alan Gray was elected as Chairman for the meeting.

 

2.  APOLOGIES FOR ABSENCE

 

Colin Rogers, Simon Moth

 

3.  MINUTES OF THE AGM (APRIL 2003)

 

The minutes of this meeting have not been issued however these minutes and the minutes of this meeting will be issued in the near future.

 

Post Meeting Note : These minutes were published in the November 2003 Journal which was handed out at this meeting. No comments have been received.

 

4.  MATTERS ARISING FROM THE MINUTES OF THE LAST AGM

 

None

 

 

5.      CHAIRMAN’S REPORT

 

A round up of the past six months events -

 

• The dig in Carcass is slowly making progress, with a new chamber being found
• Redcliffe Caves 23 tours in six months
• Templetons dig is still going well
• The dig in the rift at the top of Axbridge Hill – 11 digging trips – deeper and longer
• Door Open Day at Redcliffe Caves was a great success with £699 being added to club funds – the largest sum we have raised
• The trip to Rosevale Mine near Zennor Cornwall
• Clearing up the mess in Redcliffe Caves due to the vandalism
• The filming of Redcliffe Caves for the HTV programme
• The completion of the scanning and indexing of all ACG Caving Log Books
• Obtaining upwards of 1,700 aerial photographs of Mendip on CD

 

Thanks to all.

Alan Gray.

 

6.      SECRETARY & ACCESS OFFICER’S REPORT

 

I have enjoyed being secretary. I have made an effort to reword each month’s minutes so that it is not the same thing each time. Hopefully you noticed! Emailing minutes to members makes life as secretary much easier – especially as Hugh did that bit! It means that only about a third of members receive their minutes by post.

Elaine Johnson/Hugh Tucker

 

7.  CAVING SECRETARY’S REPORT

 

No report available.

Simon Moth

 

8.  TREASURER’S REPORT  (A set of the accounts are included after paragraph 16)

 

Our current healthy balance is a bit misleading being only a 7 month period. We have not spent much on miscellaneous expenses like last year (yet!) That accounts for about £400. Redcliffe Open Doors day was more successful than last year bringing in an extra £200. And of course we haven’t paid any insurance, which was about £200 last year. Maybe because we were not sure whether we would have the Redcliffe income we were a little more economical! Secretarial/library/printing expenses are also down – even allowing for it only being a half-year.

There are some expenses that will be due between now and April, e.g. subscriptions to caving bodies. The printing of the journal will be on the next bill from Xerox. Incidentally, the photocopying fee has gone up from 1.551p a copy to 1.706p. It doesn’t sound much, but it is a 10% rise.

Nevertheless, it is nice to be able to report a profit for once!!

Elaine Johnson.

 

 

 

 

9.  TACKLE WARDEN’S REPORT

 

No report available.

Simon Moth

 

10.  JOURNAL EDITOR’S REPORT

 

As you may have noticed, it’s been very quiet on the Journal front. However, one has just been issued! Unfortunately, quality articles are very slim on the ground – although, as mentioned in a previous report, the potential is vast. Caver apathy once again. Please keep sending them in – though not on tape – my successor will not appreciate this. Trying to construct an article from two audiotapes and a notebook is very time consuming, and when the recording quality is not too good, frustrating to say the least. However, when Colin’s article is completed, it will be very good – it is already reading very well (sorry Colin).

Please consider sending an article for inclusion – even an account of your last trip will make interesting reading for someone. Alternatively, utilise the Club logbook so the Journal Editor can take extracts from there.

Thank you to those who did send articles for inclusion.

Hugh Tucker.

 

11.  LIBRARIAN’S REPORT

 

Nothing much to report. We have added to the library the latest copies of Descent, some CD’s and various journals and newsletters from other clubs. Two new books were added too, one of which we didn’t have to pay for!

Elaine Johnson.

 

12. RESCUE CO-ORDINATOR’S REPORT

 

No rescue practice was held over the past six months.

Paul Hodgson.

 

13.  CONSTITUTION CHANGES

 

None proposed, however there may be some changes necessary to implement the new scheme of insurance.

 

14.  ELECTION OF OFFICERS APRIL 2003 TO OCTOBER 2003

 

It should be noted that due to unforeseen problems caving insurance was not available for the majority of the cavers in the UK. Therefore most members of the ACG were not insured. In addition the ACG Officers did not have any insurance and this meant any claim from an accident would fall on the shoulders of the club officers. So it was with great reluctance that no one would stand for any club posts. It was agreed that when insurance became available the second phase of the AGM would be held and club officers would be voted in – end of the meeting for November 2003.

 

AGM for January 2004 – caving insurance became available on 1 January 2004

 

 

 

 

15.  SUBSCRIPTIONS JANUARY 2004 to DECEMBER 2004

 

A major part of the subscription is made up from Caving Insurance which is now available £18 for Cavers and £6 for Non-Cavers. The cost of the remainder of the subscription is used to “run” the club and is non-profit making. It was agreed that the subscriptions would be as follows -

 

£33 for Cavers and £21 for Non-Cavers

 

 

16.  ANY OTHER BUSINESS

 

None

 

 

AXBRIDGE CAVING GROUP ACCOUNTS 1 APRIL 2003 to 31 DECEMBER 2003